Finance Coordinator

AIM is seeking qualified candidates for its Finance Coordinator position.

Under the supervision of the Chief Financial Officer, performs day-to-day activities and transactions related to accounts payable administration including payment processing, reconciliation and reporting. Provides support for bi-weekly payroll processing and related activities.

Position Location: Rockville, MD (with local telecommuting)
Job Type: Full-time (37.5 hour work week) with benefits, non-exempt
Salary and Benefits: Range $45,000 – $50,000 annually, commensurate with experience, adjusted for locality, competitive benefit package


Accounts Payable

  • Receive and analyze invoices, credit card statements and expense reports for accuracy and eligibility for payment. Prepare and process payments and reconcile invoices and expenses.
  • Maintain accounting ledgers including charging expenses to correct accounts; verifying and posting account transactions.
  • Monitor accounting system for accuracy, and identify and assist with resolving errors as needed.
  • Post information to the general ledger and assist with general ledger reconciliation.
  • Maintain W9’s and process 1099’s annually.
  • Prepare regularly scheduled and ad-hoc accounts payable and other financial reports.
  • Serve as a resource for accounts payable questions, payment status or document requests.
  • Assist with month, quarter, and year-end closing.

Payroll and Benefits Support

  • Assist with preparation and submission of bi-weekly payroll.
  • Maintain accurate payroll information by calculating and entering data using established payroll policies, procedures and schedules.
  • Update payroll records by entering changes including changes to personal information, taxes, wages, benefit elections, direct deposit, position and departmental information.
  • Work with employees and managers to ensure employee timesheets are completed and approved.
  • Calculate and allocate employee time to correct projects and assignments.
  • Submit benefit contributions and reconcile benefits invoices.
  • Complete payroll reports and audit payroll for accuracy.

Minimum Qualifications

  • Associate’s degree in Accounting, Finance, Business or related field or equivalent experience; Bachelor’s degree preferred.
  • 2-4 years of relevant experience in Accounting or Finance.
  • Working knowledge of general accounting principles, regulatory standards, and compliance requirements.
  • Knowledge of general bookkeeping procedures.
  • Prior experience processing payroll preferred.
  • Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and accounting software (QuickBooks preferred).
  • Excellent math, analytical and problem-solving skills.
  • Strong verbal and written communication skills.
  • Strong attention to detail.
  • Excellent data entry skills.
  • Ability to multi-task and work within strict deadlines.

The ideal candidate is:

  • Confident, takes initiative, and works
  • An excellent communicator (both written and oral)
  • Organized and detail-oriented with good planning and organizational skills and the ability to multi-task.
  • Able to manage multiple priorities and meet deadlines.
  • Tech savvy
  • Willing to work closely with AIM members and
  • Able to maintain a professional online appearance and
  • Willing to work with team members and staff across the AIM

How to Apply

Interested candidates should send a cover letter (including salary requirements) and resume to [email protected]. Please state “Finance Coordinator” in the subject line of the email. No phone calls or LinkedIn messages please.

About the Association of Immunization Managers (AIM)

The Association of Immunization Managers (AIM) is the only professional public health association for all federally funded immunization program managers in the United States and its territories. Founded in 1999, AIM is a nonprofit, tax-exempt organization that enables immunization managers to work together to effectively prevent and control vaccine-preventable diseases and improve immunization coverage in the U.S.; promotes adequate and efficient allocation of resources to immunization efforts; promotes development and implementation of sound immunization policies and programs; and provides a forum for development and dissemination of information among its members.

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